As part of its efforts to crack down on illegal immigration, the Trump Administration is conducting more I-9 audits to verify the identity and authorization to work in the United States for newly hired employees. On May 14, 2018, the Homeland Security Investigations Division of Immigration and Customs Enforcement noted since October, it initiated 2,280 I-9 audits. That’s a dramatic increase from the 1,300 I-9 audits in 2017.
Employers are required to complete a Form I-9 for all newly hired employees. When completed the form, you should ensure the following:
• The information on the form is clear and can be read.
• The date entered in Section 2 as the date the employee began employment matches the date in payroll records.
• Highlighting marks, hole punches and staples do not interfere with an authorized official’s ability to read the information on the form.
• Copies of the documentation retained with Form I-9 are legible.
• Abbreviations used are widely understood.
• All applicable sections of the form are completed.
• The current version of the Form I-9 is used.
• I-9s are kept in one place. If an inspector walks in, you want to be able to provide the information as quickly as possible.
• I-9s are retained for 3 years after employment begins or one year after the employment has terminated, whichever is later.
• The employee has the right to choose the document or documents the employee wishes to provide to prove identity and the right to work.
• Employees are treated in a non-discriminatory manner.
Self-audit your I-9s. Dealers should ensure an I-9 is completed for each employee and that it was completed within 3 days of a new hire joining the organization. Correct errors on the original form and have the changes dated and initialed.
Additional information is available on the United States Citizen and Immigration Services (USCIS) website at www.uscis.gov.
Courtesy of Pennsylvania Automotive Association